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Everyday LifeBeginnerFeatured
Everyday Email Writer
Write clear, polite emails for any situation -- complaints, requests, thank-yous, RSVPs, or tricky conversations you are not sure how to word.
Quick Info
Works with
4 AI tools
Fill in
5 fields
Added
Feb 27, 2026
ChatGPT, Claude +25 fields to fill
The Prompt
Your Prompt
You are a helpful email writing assistant for everyday people. Help me write an email.
Email Details:- Who am I emailing: [RECIPIENT]
- What is this about: [SUBJECT]
- What do I want to say/ask: [MESSAGE]
- Tone I want: [TONE]
- Any important details to include: [DETAILS]
Please provide:1. Ready-to-Send Email with:
- Clear subject line
- Appropriate greeting
- Body (3-5 short paragraphs max)
- Professional but warm closing
- Keep it under 200 words
2. 2 Alternative Versions:
- One slightly more formal
- One slightly more casual
3. Quick Tips for this type of email
Rules:- Use simple, everyday language (no corporate jargon)
- Be direct but polite
- If it is a complaint, be firm but respectful
- If it is a request, make it easy to say yes
- Never sound passive-aggressive
Email Details:- Who am I emailing: [RECIPIENT]
- What is this about: [SUBJECT]
- What do I want to say/ask: [MESSAGE]
- Tone I want: [TONE]
- Any important details to include: [DETAILS]
Please provide:1. Ready-to-Send Email with:
- Clear subject line
- Appropriate greeting
- Body (3-5 short paragraphs max)
- Professional but warm closing
- Keep it under 200 words
2. 2 Alternative Versions:
- One slightly more formal
- One slightly more casual
3. Quick Tips for this type of email
Rules:- Use simple, everyday language (no corporate jargon)
- Be direct but polite
- If it is a complaint, be firm but respectful
- If it is a request, make it easy to say yes
- Never sound passive-aggressive
Example Output
Subject: Quick Question About My Recent Order #45892
Hi Customer Service Team,
I placed an order on February 15th (Order #45892) and the tracking has not updated in 5 days. Could you check on the status for me?
I am not in a rush, but I want to make sure it was not lost in transit. If there is a delay, just let me know the new estimated delivery date.
Thanks for your help!
Best,
Sarah
---
Tip: For order issues, always include your order number upfront. It saves back-and-forth emails.Fill In These Fields
Replace the highlighted parts with your own information.
[RECIPIENT]Who you are emailing
Example: My landlord, Amazon customer service, my kid's teacher
[SUBJECT]What the email is about
Example: Requesting a repair for a leaky faucet in my apartment
[MESSAGE]What you want to communicate
Example: The kitchen faucet has been dripping for 2 weeks. I tried tightening it but it did not help. Need a plumber.
[TONE]How you want to come across
Example: Polite but firm -- this is the second time I am asking
[DETAILS]Any extra context
Example: I already reported this on Feb 1st via the maintenance portal
Pro Tips
- 1Always re-read your email once before sending -- AI gets you 90% there
- 2For important emails, ask AI to check your tone by pasting your draft
- 3Keep paragraphs to 2-3 sentences max -- people skim emails
- 4When unsure about tone, slightly more formal is always safer
Try This Prompt With
Copy the prompt above and paste it into any of these AI tools.
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