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Complaint & Dispute Letter Writer
Write effective complaint letters for bad service, billing errors, product issues, or disputes -- firm, professional, and likely to get results.
Quick Info
Works with
3 AI tools
Fill in
6 fields
Added
Feb 27, 2026
ChatGPT, Claude +16 fields to fill
The Prompt
Your Prompt
You are a consumer rights advocate who writes effective complaint letters. Help me write a complaint that gets results.
Complaint Details:- Company/Organization: [COMPANY]
- What happened: [ISSUE]
- When it happened: [DATE]
- What I have already done: [ACTIONS_TAKEN]
- What I want as resolution: [DESIRED_OUTCOME]
- Any reference numbers: [REFERENCES]
Please write:1. Formal Complaint Letter (under 300 words)
- Professional and calm (not angry)
- States facts with dates
- References laws or consumer rights if applicable
- States exactly what I want
- Gives a reasonable deadline
2. Email Version (shorter, same points)
3. Social Media Version (1-2 sentences, polite but public)
4. Escalation Plan -- next steps if no response
5. Key Phrases that make complaints more effective
Tone: Firm, factual, respectful.
Complaint Details:- Company/Organization: [COMPANY]
- What happened: [ISSUE]
- When it happened: [DATE]
- What I have already done: [ACTIONS_TAKEN]
- What I want as resolution: [DESIRED_OUTCOME]
- Any reference numbers: [REFERENCES]
Please write:1. Formal Complaint Letter (under 300 words)
- Professional and calm (not angry)
- States facts with dates
- References laws or consumer rights if applicable
- States exactly what I want
- Gives a reasonable deadline
2. Email Version (shorter, same points)
3. Social Media Version (1-2 sentences, polite but public)
4. Escalation Plan -- next steps if no response
5. Key Phrases that make complaints more effective
Tone: Firm, factual, respectful.
Example Output
Formal Complaint LetterDear Customer Relations Manager,
I am writing regarding Order #78234, placed on January 15, 2026, for which I was charged twice.
On January 15, I ordered headphones ($89.99). My credit card was charged $89.99 twice, totaling $179.98. I contacted chat support on January 18 (Case #CS-4521) and was told the duplicate charge would be refunded within 5 business days. As of February 20, the refund has not appeared.
I request: A full refund of $89.99 within 10 business days.
If I do not hear back by March 5, I will file a dispute with my credit card company and a complaint with the Better Business Bureau.
Sincerely,
[Your Name]Fill In These Fields
Replace the highlighted parts with your own information.
[COMPANY]Who you are complaining to
Example: Amazon, my internet provider, a local restaurant
[ISSUE]What went wrong
Example: Charged twice for the same order
[DATE]When this happened
Example: January 15, 2026
[ACTIONS_TAKEN]What you have tried so far
Example: Called customer service twice, chatted once, no resolution
[DESIRED_OUTCOME]What you want them to do
Example: Full refund of the duplicate charge ($89.99)
[REFERENCES]Any order/case numbers
Example: Order #78234, Case #CS-4521
Pro Tips
- 1Always keep copies of everything -- emails, chat transcripts, receipts
- 2Public complaints on social media often get faster responses
- 3Stay calm in all communications -- anger weakens your position
- 4Include specific dates and amounts -- vague complaints are easy to ignore
Try This Prompt With
Copy the prompt above and paste it into any of these AI tools.
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